1. Job Title: Procurement Officer

Job responsibilities

• Ensure the permanent secretarial services of the tender committee meeting;

• With Support from user departments, prepare the tender documents in conformity with law requirements

• Design public procurement plan;

• Publish and distribute tender documents;

• Receive and keep submitted bids in secure places;

• Participate in the opening and evaluation of bids;

• Prepare the letters for notification of tender awards;

• Design the required reports on the tenders awarded;

• Ensure the monitoring of contract execution with the service user,

• Provide information and documentation required by the Rwanda Public Procurement Authority (RPPA) board;

• Display on the Rwanda Public Procurement Authority’s notice board all information concerning the institution’s tenders;

• Execute any other assignment specified in the regulations.

Qualifications

• Bachelor's Degree in Economics, Management, Law, Procurement, Accounting, Public Finance with 0 Year of relevant experience

Required competencies and key technical skills

• Time management skills

• High Analytical Skills

• Knowledge of grades, qualities, supply and price trends of commodities

• Computer Skills

• Excellent Communication Skills

• Team working Skills

• Knowledge of state contracting laws, regulations and procedures

• Knowledge of business and purchasing practices;

• Negociation skills

• Fluent in Kinyarwanda, English and French

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2. Job Title: Registration Officer

Job responsibilities

• Collect and file all administrative data related to the training sessions,

• Process applications from initial enquiry through to enrolment within the agreed timescales and admissions procedures;

• Contribute to the development of admissions processes and systems,

• To keep and maintain record pertaining to the students/trainees admitted in the institute,

• Market the training programs,

• Develop effective working relationships with trainees,

• To handle student queries,

• Assists students/trainees with questions about admissions process and give out information as needed,

• Acknowledge receipt of applications for admission, transcripts, and test scores,

• Evaluate applications and make decisions regarding suitability for training enrolment against the agreed training criteria;

• Prepare and issue student degree audits for graduation;

• Produces codes for certificates as per student matriculations,

• Ensures that student’s results are entered into the MIS and graduates those whose reports are up to dates,

• Produces regular accurate reports as required and statistics of successful and unsuccessful graduates,

• Provides a up to date list of fees and non-fee-paying students as per the registration database,

• Prepare regular inventory of movable training materiel,

• Update stock form,

• Make inventory of training needs materials,

• Request training materiel,

• Distribute training materials to different users,

• Plan for procurement for training materiel,

• Avail training materiel in class,

• Training cession organization and supervision,

• Any other duties assigned by the superior in line with the job

 

Qualifications

• Bachelor’s Degree in Public Administration, Sociology, Law, Education with 0 Year of relevant experience

Required competencies and key technical skills

• Time management skills

• Presentation skills

• Negotiation skills

• Interpersonal skills

• Strong IT skills

• Fluency in Kinyarwanda, English and/ or French; knowledge of all is an advantage

• Analytical and problem solving skills

• Team working skills

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