Job Vacancies (3 Positions)
Rwanda Housing Authority | Post type: jobs September 23, 2024 - Deadline 01/10/2024 | NumberOfPosition [3]

1. Job Title: Procurement Specialist (2 Positions)

Job responsibilities

• Prepare RHA annual procurement plan and ensuring their approval by RHA Management;

• Review periodically RHA Procurement Plan and update it on a regular basis and ensure the approval of the revised plans;

• Ensure timely and efficient implementation of RHA procurement plan in accordance with the implementation of the institutional strategic and action plans;

• Ensure timely reporting on the implemented procurement plan.

• Collaborate with technical divisions in preparation of required documents and to ensure the initiation of the tender process for the planned activities;

• Prepare standard bidding documents for the tenders;

• Ensure timely advertisement of bidding documents and provide support to the evaluation committee for the bids submitted;

• Prepare the notification letters and ensure that related procedures are respected;

• Ensure timely execution of the whole procurement process of the RHA from preparation of the tender/bidding documents, evaluation of the bids/proposals, recommendation for tender award and contract signature;

• Advise technical divisions and internal tender committee in contract management;

• Act as secretary of internal tender committee if appointed by competent authority;

• Advise RHA management in regard to the procurement efficiency and effective performance;

• Establish a procurement filing system to manage all tender documents;

• Provide required documents and information related to tenders;

• Facilitate in providing required documents and information during internal and external audits;

• Elaborate periodic reports in accordance to the timelines set by the direct supervisor.

Qualifications

• Bachelor's Degree in Civil Engineering, Law, Economic, Procurement, Accounting, Finance, Management with procurement professional certificates and 3 Years of relevant experience

• Master's Degree in Management, Procurement, Law, Economics, Civil Engineering, Finance, Accounting with procurement professional certificates and 1 Years of relevant experience

Required certificates

• Sports science Faculty(Basketball)

• JCI Certificate)

• Basketball Coaching Clinic Young Coaches 1

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2. Job Title: Administrative Assistant To DG

Job responsibilities

• Ensure the provision of equipment in the office of the Director General;

• Ensure the arrangement, safety and cleanness of the office of the Director General.

• Keep the diary of appointments of the Director General;

• Receive and orient visitors of the Director General;

• Prepare the Director General’s travels, missions and meetings;

• Filing both electronic and hard documents in the office of the Director General;

• Orient correspondences in the office of the Director General;

• Monitor and ensure the feedback to the correspondences in the office of the Director General.

• Receiving text messages or telephone calls in the office of the Director General;

• Ensure that corrections made by the Director General on documents/files are addressed before signature;

Qualifications

• Advanced Diploma in Secretarial Studies, Office Management with 0 Year of relevant experience

• Bachelor’s Degree in Public Administration, Administrative Sciences, Sociology, Management, Business Administration with 0 Year of relevant experience

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