Job description

1. Job Title: Accountants A1 (13 Positions)

Job responsibilities

• Payments of the received requests (Invoices from Suppliers, salaries and related benefits) in finance

• Recording of Financial transactions in Health Center’s books of accounts

• Filling and reporting of Financial Statements

• Daily Control of the revenues received by the cashier and whether all money is recorded in cash journal and deposited in the bank account of the health center

• Deal with human resource activities

• Follow up and facilitate the procurement process and procurement plan

• Follow up and facilitate inventories and assets of the health center

• Follow up finance transactions and reporting system

• Comply with taxes declaration regulation

• Perform other related duties as required by his/her supervisor

Qualifications

• Advanced Diploma in Accounting, Public Finance with 0 Year of relevant experience

• Bachelor's Degree in Accounting or Business Administration with specialization in Accounting/ Finance with 0 Year of relevant experience

Required competencies and key technical skills

• Resource management skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.

• Proficiency in financial management systems

• Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS; IFRS; ISSAs)

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2. Job Title: Cashier A2 (12 Positions)

Job responsibilities

Main Responsibilities:

Receive Payments from Patients:

• Collect payments for health services (consultations, lab tests, medications, etc.).

• Issue official receipts and ensure proper documentation.

Manage Cash Transactions:

• Keep accurate records of all cash received and disbursed.

• Ensure daily balancing of cash and report discrepancies immediately.

Prepare Daily Financial Reports:

• Compile and submit daily revenue reports to the health center accountant or administrator.

• Reconcile cash with receipts at the end of each working day.

Deposit Revenues:

• Deposit daily collections to the health center’s bank account as instructed.

Assist in Billing and Insurance:

• Support the process of invoicing and follow-up with community-based health insurance (Mutuelle), RSSB, and other insurers.

• Verify patient eligibility and insurance coverage before billing.

Ensure Financial Transparency and Accountability:

• Follow financial procedures as per government and Ministry of Health guidelines.

• Prevent fraud or mismanagement of public funds.

Maintain Financial Records:

• File all receipts, cash books, and related financial documents in an orderly manner for audit purposes.

Participate in Inventory Checks (when needed):

• Collaborate with the pharmacy or storekeeper to track payment-related stock movement.

Support Internal and External Audits:

• Provide required documentation and explanations to auditors.

Other Tasks Assigned by Management:

• Carry out any other duties related to finance or administration as assigned by the health center manager or accountant.

Qualifications

• A2 certificate in Accounting, Commerce and Accounting with 0 Year of relevant experience

• Advanced Diploma (A1) in Accounting with 0 Year of relevant experience

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3. Job Title: Data Managers A1/A0 (9 Positions)

Job responsibilities

Data Collection and Management

• Ensure accurate and timely collection of patient data from service delivery points (e.g., OPD, maternity, ART, immunization).

• Maintain electronic and paper-based registers and tools (HMIS, DHIS2, OpenMRS, etc.).

• Regularly update patient records and ensure confidentiality and security of data.

Data Entry and Analysis

• Enter data into national health information systems (like HMIS and DHIS2).

• Clean and validate data to ensure accuracy and completeness.

• Generate reports and dashboards for internal use and for submission to district or national level.

Reporting

• Prepare and submit monthly, quarterly, and annual reports (e.g., HMIS, PEPFAR, community health reports).

• Meet reporting deadlines set by the Ministry of Health, Rwanda Biomedical Center (RBC), or partners.

• Share performance indicators with health center leadership for improvement planning.

Data Quality Assurance

• Participate in data quality audits (DQA) and conduct routine internal checks.

• Provide feedback to service providers on data quality issues.

• Implement corrective actions for identified data quality problems.

Capacity Building and Support

• Train and mentor health care providers on data recording and reporting tools.

• Assist with the orientation of new staff on data management procedures.

• Collaborate with M&E officers or supervisors during supportive supervision visits.

Monitoring and Evaluation (M&E)

• Support the health center team in tracking performance indicators.

• Monitor trends and highlight areas that need intervention or improvement.

• Contribute to operational research or health-related evaluations when required.

System and Tool Management

• Ensure proper use and maintenance of data management tools and software.

• Troubleshoot basic technical problems with electronic systems (e.g., EMR).

• Liaise with IT support or district HMIS focal persons for advanced issues.

Compliance and Confidentiality

• Ensure all data handling is done in line with national standards and policies.

• Maintain strict confidentiality of patient and health center data.

Qualifications

• Bachelor's Degree in Statistics, Applied Mathematics, Environmental Health Sciences, Data Science, Information and Communication Technology, Public Health, Clinical Medicine, General Nursing, Community Health, Global Health, Paramedical with 0 Year of relevant experience

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4. Job Title: Internal Auditor

Job responsibilities

Key Responsibilities:

Develop and Implement Audit Plans:

• Prepare and execute annual internal audit plans.

• Identify key risk areas and control issues in hospital departments and programs.

Financial and Compliance Audits:

• Verify proper utilization of hospital funds.

• Ensure compliance with public financial management laws and hospital procedures.

• Review and audit expenditures, procurement, and payments.

Internal Controls Assessment:

• Assess the adequacy, effectiveness, and efficiency of internal control systems.

• Recommend improvements to financial, operational, and administrative controls.

Inventory and Asset Management Audits:

• Audit stock and asset management, including drugs, medical equipment, and supplies.

• Verify that asset registers are updated and physical assets match records.

Risk Management and Fraud Detection:

• Detect and prevent potential fraud, waste, and abuse.

• Advise on risk mitigation strategies and risk response.

Reporting and Documentation:

• Prepare and submit audit reports to the hospital management and Board of Directors or Ministry of Health (as required).

• Follow up on implementation of audit recommendations.

Compliance with Laws and Policies:

• Ensure compliance with Rwanda's laws, government policies, and regulations in all hospital operations.

Support External Audits:

• Facilitate and coordinate with external auditors (e.g., OAG or MINISANTE auditors).

• Implement recommendations from external audit reports.

Capacity Building and Advisory:

• Provide advice to hospital management on control and governance matters.

• Promote a culture of transparency, accountability, and integrity.

Maintain Confidentiality and Ethics:

• Ensure confidentiality and independence in all audit assignments.

• Adhere to professional code of ethics and conduct.

Reporting Line: Reports to: Hospital Director General or Internal Audit Committee Collaborates with: Administrative units, finance department, procurement, and clinical departments

Qualifications

• Bachelor's Degree in Economics, Accounting, Finance with 0 Year of relevant experience

Required certificates

• Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1

Required competencies and key technical skills

• Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature

• Ability to maintain discretion and confidentiality

• High integrity and professional ethical standards

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5. Job Title: Legal Affair Officer

Job responsibilities

Key Job Responsibilities:

Legal Advisory:

• Provide legal advice and support to hospital management and departments.

• Interpret laws, regulations, and policies related to health care delivery.

• Ensure compliance with national laws, Ministerial Orders, and institutional policies.

Contract Management:

• Draft, review, and manage contracts, MoUs, and agreements with external partners or suppliers.

• Ensure that contracts comply with legal and institutional frameworks.

• Monitor contract implementation and advise on any legal risks or non-compliance.

Litigation and Legal Representation:

• Represent the hospital in legal matters and liaise with external legal counsels when necessary.

• Prepare legal documents and evidence in response to lawsuits or complaints.

• Follow up on court cases involving the hospital.

Dispute Resolution:

• Handle internal and external disputes, including staff grievances or patient complaints with legal implications.

• Mediate conflicts where possible before escalation to legal action.

Policy and Regulation Monitoring:

• Monitor and interpret legal and regulatory changes that may impact hospital operations.

• Advise management on implications of new laws and regulations.

Compliance Monitoring:

• Ensure that all hospital activities and decisions comply with labor laws, procurement laws, health laws, and other relevant legislation.

• Conduct internal legal audits as needed

Support to Human Resources:

• Assist in handling legal aspects of employment contracts, disciplinary actions, and labor disputes.

• Provide legal support in staff recruitment and termination processes.

Reporting:

• Prepare regular reports on legal risks, cases, and contract status for hospital management and relevant authorities.

Training and Capacity Building:

• Conduct or facilitate legal awareness sessions for hospital staff.

• Build internal capacity on key legal issues like patient rights, data protection, and professional ethics.

Qualifications

• Degree in law with Diploma in Legislative Drafting

• A Diploma in Legal Practice or Legislative Drafting is an added advantage.

• Bachelor's Degree in Law with Legal Practice with 0 Year of relevant experience

Required competencies and key technical skills

• Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature

• High levels of impartiality and integrity to detect and report any instances of fraud

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6. Job Title: Planning M&E Officer

Job responsibilities

Planning & Performance Management

• Lead the development of the hospital annual operational plans, action plans, and strategic plans in line with MOH priorities.

• Coordinate departmental planning to ensure alignment with national health strategies and hospital goals.

• Support development and tracking of Key Performance Indicators (KPIs) for clinical and non-clinical departments.

• Participate in budgeting processes by linking plans to activities and expected results.

Monitoring & Evaluation

• Design and implement a Monitoring and Evaluation framework for hospital programs and services.

• Collect, analyze, and interpret routine hospital performance data.

• Monitor service delivery indicators (quality of care, utilization, efficiency, patient outcomes).

• Conduct routine supportive supervision and data quality assessments (DQA).

• Track implementation of recommendations from audits, supervision, and assessments.

Data Management & Reporting

• Compile and produce monthly, quarterly, and annual performance reports.

• Ensure timely and accurate reporting to MOH, RBC, District, and partners/NGOs.

• Support effective use of HMIS, DHIS2, IPPIS-related planning inputs, and hospital dashboards.

• Maintain a centralized database of hospital plans, indicators, and reports.

Quality Improvement & Decision Support

• Support Quality Improvement (QI) initiatives through data-driven analysis.

• Prepare performance briefs for Hospital Management Team (HMT) and Board meetings.

• Conduct operational research and evaluations to inform decision-making.

• Identify performance gaps and propose corrective actions.

Coordination & Capacity Building

• Coordinate planning and M&E activities with clinical departments, administration, and partners.

• Build capacity of hospital staff in data collection, indicator definition, and reporting tools.

• Support partner-supported projects to align with hospital and national M&E requirements.

Compliance & Accountability

• Ensure hospital plans and reports comply with MOH, MINECOFIN, and development partner requirements.

• Support performance contracts (Imihigo) monitoring and reporting where applicable.

• Promote transparency, accountability, and evidence-based management

Qualifications

• Bachelor's Degree in Economics, Project Management, Management, Development Studies, Monitoring & Evaluation, Public Health, Business Administration, Health Care Administration, Finance, Project Planning and Management with 0 Year of relevant experience

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7. Job Title: Accountant

Job responsibilities

Financial Recording & Reporting

• Maintain accurate and up-to-date financial records for all hospital transactions.

• Prepare monthly, quarterly, and annual financial statements/reports for management review.

• Ensure financial information is reliable, properly categorized, and aligned with accounting standards.

Accounts Payable & Receivable

• Verify supplier invoices and supporting documents before processing payments.

• Manage payments to vendors, service providers, and partners.

• Track and follow up on receivables (e.g., insurance claims, government funding).

Bank & Cash Management

• Perform bank reconciliations monthly to ensure financial records match bank statements.

• Support daily cash management, ensuring enough liquidity for hospital operations.

• Track cash inflows and outflows and manage cash accounts securely.

Budgeting & Financial Planning

• Assist in the preparation and monitoring of the annual budget, linking planned vs. actual spending.

• Monitor expenditures against the approved budget and report variances.

• Prepare cash flow plans/spending plans based on budgets and forecasts.

Compliance & Internal Controls

• Ensure compliance with Rwandan public finance regulations, tax obligations (e.g., RRA), and hospital policies

• Maintain proper supporting documentation for financial transactions.

• Implement and monitor internal control procedures to safeguard assets and prevent errors or fraud.

Audit & Stakeholder Reporting

• Facilitate internal and external audits, preparing schedules and responding to auditor queries.

• Provide financial information to stakeholders such as the Ministry of Health, district authorities, and donors.

Asset & Inventory Support

• Support management of fixed assets and inventory records, ensuring assets are safeguarded.

• Participate in periodic inventory checks and reconciliation as requested.

Coordination & Communication

• Collaborate with other departments (procurement, administration, supply chain) to ensure accuracy of financial data.

• Provide financial guidance and reports to the finance manager and hospital leadership.

Qualifications

• Bachelor's Degree in Accounting, Economics, Finance with 0 Year of relevant experience

Required certificates

• Having CPA or CPA Intermediate level, CIA/CPFA/CPFM or ACCA Part1

Required competencies and key technical skills

• Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential or sensitive nature

• Confidentiality, ethical and teamwork skills;

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