Senior archives Officer
Central University Hospital Of Butare (CHUB) | Post type: jobs March 9, 2024 - Deadline 13/03/2024 | NumberOfPosition [1]

Central University Hospital Of Butare (CHUB) Overview

University Teaching Hospital of Butare known as CHUB wants to welcome you all and thanks you to visit its official website.

Job responsibilities

Maintain and secure all written and electronic medical records within the hospital:
Storing, arranging, indexing and classifying records;
Ensuring that records are easily accessible when needed
Facilitating the development of filing systems, and maintaining them to meet administrative, legal and financial requirements;
Overseeing the management of electronic and/or paper-based information;
Setting up, maintaining, reviewing and documenting records systems;
Identifying the most appropriate records management resources;
Managing the changeover from paper to electronic records management systems;
Preserving institution memory and heritage;
Enabling appropriate access to information;
Responding to internal and/or external information enquiries;
Training and supervising records staff;

Submit monthly, quarterly and annually report to the supervisor
Destroying or archiving finished data/records

Minimum qualifications

Advanced Diploma in Office Management

0 Year of relevant experience
Advance Diploma in Library and Information Studies

0 Year of relevant experience
Advance Diploma in Documentation

0 Year of relevant experience
Advance Diploma in Archives Studies

0 Year of relevant experience
Advance Diploma in Archives

0 Year of relevant experience
Advance Diploma in Information Management

0 Year of relevant experience

Advance Diploma in Arts and Publishing

0 Year of relevant experience
Bachelor's Degree in Documentation

0 Year of relevant experience
Bachelor's Degree in Archives

0 Year of relevant experience
Bachelor's Degree in Information Management

0 Year of relevant experience
Bachelor's Degree in Office Management

0 Year of relevant experience
Bachelor's Degree in Arts and Publishing

0 Year of relevant experience
Bachelor's Degree Library and Information Sciences

0 Year of relevant experience
Bachelor’s Degree in Archives and Record Management

0 Year of relevant experience
Office Management and Administration

0 Year of relevant experience
Office Management and Administration

0 Year of relevant experience

Required competencies and key technical skills

Resource management skills
Analytical skills
Time management skills
Risk management skills
Results oriented
Digital literacy skills
Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
Judgement and decision-making skills
Knowledge of archive management software
Knowledge of the documentation management system (DMS) would be an advantage
Knowledge of integrated document management
Analytical and problem-solving skills

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