Administrative Officer Position
Visions Africa | Post type: jobs June 4, 2024 - Deadline 03/07/2024 | NumberOfPosition [1]

Visions Africa Overview

Visions Africa, we are serving clients locally & internationally who seek high quality accounting & tax advisory solutions.

What we offer:

Very competitive compensation package; negotiable based on demonstrated experience
Guaranteed growth for interested individuals
Regular team events, internal trainings and external trainings which are part of our efforts to continuously learn and improve
Medical insurance for you and up to 3 dependents
Paid Time-Off
Performance Bonus
Free fruits and drinks to keep you energized during work

What we’re looking for:

As an Administrative Officer, reporting directly to the CEO, you will oversee various administrative tasks crucial to the smooth functioning of our office environment. You should possess strong organizational skills, attention to detail, and the ability to multitask effectively.

In this role, you will contribute to preparing and reviewing client communication materials to maintain accuracy and professionalism. Office space management will be a key duty, involving the organization and upkeep of the office environment and coordinating with facilities for necessary repairs and maintenance. You will handle visitor interactions, maintain visitor logs, and oversee security protocols. Additionally, you will supervise cleaning staff and ensure the office is clean and presentable. Guest reception duties include greeting visitors and managing incoming calls.

Supporting the CEO will involve various administrative tasks, such as scheduling appointments, managing correspondence, and facilitating internal communication. You will also undertake additional tasks assigned by the CEO, which may include conducting research, preparing reports or presentations, and coordinating travel arrangements.

Key Responsibilities:

CEO support: Support the CEO administratively to ensure efficient customer service, meeting deadlines and coordinating his schedule effectively
Handling Petty Cash: Managing cash for office expenses
Data Entry: Recording financial transactions in the accounting system
Client Database/Information Management: Ensure effective communication by maintaining up-to-date contact information, reports, and updates for all clients
Office Space Management: Ensuring the office environment is organized and functional
Events Coordination: Planning and overseeing office events and meetings
Visitor Management: Welcoming and assisting visitors with their needs
Security Oversight: Monitoring security protocols and systems
Cleaning Supervision: Ensuring the office is clean and presentable
Guest Reception: Greeting and receiving guests with professionalism
Stock Management: Keeping track of office supplies and inventory

Requirements:

Proven knowledge in office administration or related field
High level of English
Proficiency in MS Office suite and accounting software
Excellent communication and interpersonal skills
Strong organizational and time-management abilities
Attention to detail and accuracy in data entry and record-keeping
Ability to handle multiple tasks and prioritize effectively
Knowledge of security protocols and procedures is a plus

If you are a proactive and organized individual with a passion for ensuring a well-functioning office environment, we encourage you to apply for this position here not later than July 3rd 2024. Join our team and contribute to our continued success!

Note: This JD is indicative but not limited to the mentioned roles and responsibilities. There may be additions, changes or both as per changing needs.

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