Job Vacancies (2 Positions)
Enabel Rwanda | Post type: jobs October 11, 2024 - Deadline 22/10/2024 | NumberOfPosition [2]

Duty Station: Kigali

Duration of the contract: Open-ended employment contract – local contract according to the Rwandan labor law

Expected starting date: January 2025

Function:

The Administrative Assistant on one hand is responsible of the reception and support the secretariat and on the other hand provides general support (Administration, Logistics, HR and Finance, ) to the office management in order to ensure a working environment in which co-workers can concentrate on the core of their duties.

In general, (s)he will:

• Carry out various administrative tasks (filing, archiving, follow-up of documents etc) in order to guarantee efficient support to the organization.
• Manage Enabel Rwanda archives (Representation and project)
• Updates of internal and external contact lists
• Ensure that internal and external meetings or events are organised and followed up in order to foster a smooth organisation and to ensure that information is disseminated to all participants.
• Ensure that the necessary materials for the proper functioning of the service are available in order to allow that everyone benefits of adequate logistics support for their activities.
• Ensure that all relevant correspondence and documents that are needed for the business/unit are filed and kept in order to quickly access information looked for.
• Elaborate mission orders (Local and abroad);
• Manage booking of hotels and restaurants…;
• Support to facilitation of visa/work permit application for Expats
• Support to facilitation of IT regime for Expats and Enabel Cars with IT Plates (first registration and renewal)
• Support the integration and follow up of new staff (communication, insurance etc) and its follow up,
• Support with Fleet and drivers' managements
• Support with material and equipment's managements including their respective inventories
• Provide any other support in line with this function (secretariat, reception, administration and logistics etc)

Specific Support to Finance and Contracts:

• Invoices reception, scanning, dispatching, and filling.
• Support in payment process both in Bank system and financial tool - UBW (payment voucher preparation and payment initiation on bank system.
• Preparation of VAT refund files
• Support in the processing and management of small purchases as the purchase focal person.

Profile:

qualification and experience

• Rwandan Citizen.
• Bachelor’s degree in administration, Office Management, Secretariat, Law Management or Logistics.
• Minimum 5 years of relevant working experience in similar position within either a public organization, a government project or a highly recognized private organization.
• Having a relevant working experience of at least 2 years with development projects and programs shall constitute an advantage

technical skills

• Proficient in Kinyarwanda and English. Working knowledge of French is an asset.
• Computer literate with proficient knowledge of MS Word, Excel and Power Point
• Excellent interpersonal skills and ability to work as part of a team
• Ability to work in an international, multi-stakeholder environment, maintain effective and cooperative relations with national authorities as well as donors
• Strong verbal and written communication skills;
• Organizational skills
• Ability to work autonomously

attitude

• Be of proven moral integrity.
• Strong customer service oriented;
• Highly self-motivated and directed;
• Supportive and flexible.
• Quick learner
• Strong sense of responsibility and initiative (proactive).
• Constructive and solution oriented.
• Ability to contribute effectively to a collaborative governance framework by taking ownership, being accountable, and communicating honestly and transparently.

We offer:

• A stimulating and varied job in a multi-cultural environment.
• Salary package according to our salary grids (class 3 – Administrative Assistant)From 930.163RWF monthly gross salary, adjustable depending on the number of years of relevant experience,
• Additional benefits:
• Insurance coverage (medical and group workers protection)
• Option for remote working depending on the nature of the job
• Personal Learning and development, on the job and outside
• Opportunity for internal mobility

Applicants are also required to commit to the vision, mission and values of Enabel (https://www.enabel.be/content/enabel-vision-mission-values) .

Following this recruitment procedure, a shortlist/reserve of successful applicants may be constituted which may be sourced in the next three years for similar job openings.

How to apply

Applicants fulfilling the above-mentioned criteria are invited to submit their application documents through Enabel jobsite https://jobs.enabel.be/job/Kigali-Administrative-Assistant/1129604601/ by clicking the "Apply now" button to include updated Curriculum Vitae, a motivation letter. Submit the full file not later than 20th October 2024. Only applications submitted via the above link will be considered.

**Remember to upload your file**

Men candidates are strongly encouraged.

Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate on the basis of gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.

Enabel never requests money to be part of any recruitment process.

Done at Kigali, 09th October 2024

Country Director,

Enabel in Rwanda

---------------

Duty station: Kigali with regular in-country trips. 

Duration of the contract: Open-ended employment contract – local contract according to the Rwandan labor law

Expected starting date: December 2024

Function:

The main function of the Project Officer-Private Sector Development (PSD) will support the activities for private sector development namely the access to finance and technology acquisition for SMEs in MiR construction materials, support the operationalization of economic infrastructure with PPP approach in Musanze, Rwamagana and Bugesera districts, women economic empowerment initiatives as well as supporting the center of excellence for bamboo value chain development.

The Project Officer will work under the direct supervision of the Private Sector Development Expert. He/She wil also work in close collaboration with other Enabel Urbanization team members and supporting synergies with others Enabel projects and development partners.

In general, (s)he will:

• Perform M&E of the BDS-capacity building to monitor the progress of implementation in all beneficiary-companies for MiR construction materials (clay, stones and bamboo)
• Assist the Enabel partners working on access to technology and access to finance for the beneficiary companies and facilitate the Open call applicants for MiR construction materials
• Report regularly about the progress of BDS-Capacity building
• Assist and facilitate the activities related to Public Private Partnership (PPP) for the public infrastructures’ operationalization
• Assist the PSD Expert in follow up of the grants execution with partner and participate initiate the preparation and organization of the M&E meetings with the partners
• Facilitate different workshops that will be organized for validations of studies and other PSD Program related activities 
• Participate in knowledge management for Urbanization program
• Perform any other task/responsibility in line with the function

Profile:

qualification and experience

• Rwanda Citizen,
• Master’s degree in Economics, Business Administration, Development Studies or other similar profiles.
• At least 5 years of working experience in Private sector development, SMEs development (capacity building, value chains development, marketing and coaching),
• Having experience of Green and circular economy (GCE) and job creation skills would be a plus .
• Having the similar work experience with development institution or the public or development partners service would be a plus 

To be a woman is an asset!

technical skills

• Project planning and management skills
• Ability to facilitate the workshops with partners; and
• Strong interpersonal skills with high level of integrity; 
• Good team worker, communicator and keen learner; 
• Good knowledge of ICT (Word, Excel, Power Point, Outlook); 
• Ability/experience for working in a team in a multi-cultural, multi-disciplinary, international and professional environment. 
• Demonstrated experience in the preparation and/or review of operations in a multistakeholder program; 
• Ability to communicate effectively and write reports in English, preferably with a working knowledge of French would be a plus. 
• Competence in the use of standard MS office applications (Word, Excel, Access, and PowerPoint). 
• Having the work experience with research and data analysis software would be a plus 
• Proficient in English and Kinyarwanda. Working knowledge of French is an asset.

attitude

• A strong character demonstrated by behaviour and professional values, such as punctuality and time management, responsibility and accountability, communication, teamwork, honesty, respect, integrity, professional confidentiality, etc
• Capacity to work under pressure with minimum supervision, High sense of responsibility and integrity. 
• Adaptability, cultural-gender-age-religion-nationality sensitivity 
• Ability to work in an international, multi-stakeholder environment, maintain effective and cooperative relations,
• Ability to contribute effectively to a collaborative governance framework by taking ownership, being accountable, and communicating honestly and transparently.

We offer:

• A stimulating and varied job in a multi-cultural environment.
• Salary package according to our salary grids (class 5 – Project Officer)From 2.304.086RWF monthly gross salary, adjustable depending on the number of years of relevant experience,
• Additional benefits:
• Insurance coverage (medical and group workers protection)
• Option for remote working depending on the nature of the job
• Personal Learning and development, on the job and outside
• Opportunity for internal mobility

Applicants are also required to commit to the vision, mission and values of Enabel (https://www.enabel.be/content/enabel-vision-mission-values) .

Following this recruitment procedure, a shortlist/reserve of successful applicants may be constituted which may be sourced in the next three years for similar job openings.

How to apply

Applicants fulfilling the above-mentioned criteria are invited to submit their application documents through Enabel jobsite https://jobs.enabel.be/job/Kigali-Project-Officer-Private-Sector-Development/1129587701/ by clicking the "Apply now" button to include updated Curriculum Vitae, a motivation letter. Submit the full file not later than 22nd October 2024. Only applications submitted via the above link will be considered. **Remember to upload your file**

Enabel is committed to equal opportunities and diversity in its workforce. We do not discriminate on the basis of gender, origin, age, religion, sexual orientation, disability status or any other factor other than competence.

Enabel never requests money to be part of any recruitment process.

Done at Kigali, on 09th October 2024

Country Director,

Enabel in Rwanda

You Might Also Like

Customer Care Supervisor – Fast-Tra August 22, 2025

Project Manager at Rwanda/Centre Cypr August 22, 2025