Job Title: Depot Fleet Officer (13)

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Reports to: Fleet Coordinator 

Department: Operations

Location: Kigali, Rwanda

Job Type: Full-time

1. Role Summary

The Depot Fleet Officer at Ecofleet Solutions Ltd supports the daily operations of buses at the depot. The officer ensures buses are inspected, available, and deployed on time. The role involves close coordination with drivers, mechanics, and depot management to ensure smooth and safe service delivery according to plans and standards.

2. Scope of the Role

• Dispatch: Assist with daily bus dispatch from the depot to assigned routes.
• Readiness: Check and confirm the availability and readiness of each bus before departure.
• Maintenance Support: Support vehicle inspections and report any faults or delays.
• Coordination: Ensure proper communication between the depot, drivers, and operations staff.

3. Key Responsibilities

• Monitor daily bus availability and ensure readiness for dispatch.
• Ensure daily bus inspections are completed (safety, cleanliness, etc.).
• Report technical faults and follow up with the garage or maintenance team.
• Maintain records of departures, returns, mileage, fuel, and downtimes.
• Prepare and submit daily fleet availability and performance reports.
• Coordinate with drivers, mechanics, and depot staff for smooth operations.
• Report operational delays, security issues, or unauthorized bus use.
• Monitor for theft and fuel misuse at the depot.

4. KPIs for Success

• Bus Readiness: High percentage of bus availability every day.
• Punctuality: Timely dispatch and return of buses.
• Operational Efficiency: Fewer delays caused by mechanical issues or cleaning.
• Reporting: Accurate and timely submission of bus activity logs.

5. Core Competencies & Skills

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• Knowledge of daily fleet routines and depot operations.
• Ability to conduct bus inspections and identify defects.
• Detail-oriented with strong record-keeping skills.
• Problem-solving skills to handle operational pressure.
• Basic computer skills (Excel, fleet logs, or tracking systems).

6. Minimum Qualifications & Experience

• Education: Diploma or certificate in Transport Management, Mechanics, Logistics, or a related field.
• Experience: 2+ years in bus operations, fleet management, or depot work.

Preferred: Familiarity with GPS systems and vehicle safety checks.

Interested candidates are invited to submit their CV/Resume, Motivation Letter, and Academic Records (degrees, diplomas, and certificates) combined into one single PDF document.

All applications must be sent via email to info@ecofleet.rw.

Please ensure that the subject line of your email clearly states the title of the position you are applying for.

The deadline for submitting applications is 26th February 2025.

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Please note that we reserve the right to close the advertisement earlier once suitable candidates have been identified.