Executive Assistant

Role Title: Executive Assistant -1 Post

Business Unit(s): Rwanda

Business /Function: Executive Assistant

Location: Rwanda

Reports To: Managing Director

MDP Level: Manager of self

Role Size: L

Job Summary

Provides assistance to high-level executives within a company in a manner that ensures achievement of set business targets

Key tasks and responsibilities:

• PA to the CEO and ensures in the absence of the CEO that urgent issues are attended.
• Carry out the administration work of the Executive Department and ensure cleanliness in the department
• Updates the CEO’s diary to ensure that schedules are met and meetings attended in time
• Organize travel for staff in the department and negotiate with service providers on the costs to ensure that expenditure is within budget
• Maintain proper filing system for all records and correspondence for the department
• Manage the stationery and sundries store.
• Issuing stationary to executive staffs in a timely and efficient manner
• Ensure that stock levels are at optimum at all times
• Liaise with suppliers to ensure that goods supplied are of the right quality and quantity
• Ensure that the offices are secure by liaising with the security providers on needs basis
• Ensure safety measures are observed for all OM facilities
• Supervise the drivers and ensure vehicles are well maintained
• Maintain general cleanliness in the office ensuring that ventilation, lighting and safety procedures are adhered toPerforms other related tasks as instructed by the CEO

Academic/Professional Qualifications; experience; skills and competencies

• University degree in business administration or related field
• Minimum Experience of 3 years within the same role
• Good communication skills
• Good interpersonal and relations skills
• Time Management
• Attention to details
• Confidentiality
• Event Management

Please visit our careers page through:  

https://oldmutual.wd3.myworkdayjobs.com/en-US/Old_Mutual_Careers/details/Executive-Assistant_JR-61269?q=executive+assistant

Interested candidate are requested to submit their applications by 5:00PM 15th December 2024. Applicants must possess or be in the process of applying for a POLICE CLEARANCE CERTIFICATE as at the time of making an application

ONLY short-listed candidates will be contacted.