Office Administrator

Job Opportunities | Kigali, Rwanda 

POSITION 

OFFICE ADMINISTRATOR 

ROLE PURPOSE 

Support smooth day-to-day office operations through administration, purchasing coordination, supplier follow-up, record keeping, facilities support and internal coordination. 

SCOPE OF WORK 

• Handle daily office administration, document control, filing and shared records. 
• Coordinate approved purchasing and procurement of office supplies, equipment, materials and services. 
• Request quotations, maintain supplier records, compare basic commercial information and follow up orders and deliveries. 
• Manage office supplies, stock records, inventory counts and replenishment requests. 
• Coordinate meeting rooms, facilities, vehicles/drivers, maintenance, vendors and routine service requests.
• Prepare and maintain schedules, trackers, purchase records, inventory records and administrative reports.
• Support internal departments with approved forms, records, meeting arrangements and general coordination. 
• Follow up assigned requests to completion and escalate unusual or sensitive matters when needed. 

QUALIFICATIONS & EXPERIENCE 

Education: Diploma or equivalent qualification in Office Administration, Business Administration, Procurement, Operations, Business Support or a related field. 

Experience: Minimum 2 years of relevant experience in administration, office operations, purchasing/procurement coordination or business support. 

REQUIRED SKILLS 

• Office administration and coordination 
• Google Sheets and Microsoft Excel 
• Purchasing/procurement coordination 
• Google Drive, shared folders and shared documents 
• Supplier and vendor communication 
• Email, Word/Google Docs and general office computer skills 
• Inventory and document management 
• Strong organization, follow-up and attention to detail 

LANGUAGE 

Working English and fluent Kinyarwanda. Mandarin Chinese is an added advantage.