Finance and Administration Manager

Three Stones International Rwanda is seeking a qualified accountant to join our growing team as the Finance and Administration Manager. Candidates with the profile outlined below are encouraged to apply.

Overall responsibilities:

• Provide financial oversight for the organization and be responsible for the entire range of financial management, from daily operations to high-level management.
• Provide financial oversight for grant accounting.
• Assist in the overall administrative functions to ensure efficient and seamless operations as the organization grows.

Financial Management: 

• Strengthen accounting and financial systems for various projects in compliance with the donor/partner requires and internal policies and procedures
• Document, maintain and ensure compliance with the updated finance, procurement and administration procedures
• Ensure timely and proper processing of payroll and supplier invoices for payment and oversee preparation and submission of statutory returns (RRA & RSSB)
• Provide oversight in the preparation of and maintenance of general ledger, journal entries and reconciliations
• Maintain and improve the filing system for financial, procurement and administrative information
• Own the finance and administrative processes and ensure they are accurately documented and implemented.
• Implement a robust contracts management and financial management/ reporting system; ensure that the contract billing and collection schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
• Regularly engage with TSIR accounting and audit service providers to ensure that all the finance activities are running with little or no disruptions.
• Prepare, analyze and submit financial reports in an accurate and timely manner as needed by TSIR or donors.
• Oversee and lead the annual budgeting and planning process in conjunction with the management team; administer and review all financial plans and budgets; monitor progress and changes; and keep the senior leadership team abreast of the organization’s financial status.
• Manage organizational cash flow and forecasting.
• Coordinate and lead the annual audit process, liaise with external auditors and all the key internal staff to ensure progressive improvement as per audit findings and 
• Effectively communicate and present the critical financial matters to the management team.
• Provide assistance with procurement, logistics and inventory management.

QUALIFICATION & EXPERTISE REQUIREMENTS:

• Must have at least Bachelor’s degree in Management, finance or accounting
• A CPA/ ACCA/CFA would be an added advantage
• Must have at least 10 years of proven work experience with recognised private sector companies or non government organizations.
• Must have at least 4 years of proven work experience at a managerial level
• Proven IT skills (databases, MS Office, etc.) and mastery of QuickBooks
• Experience managing USAID funded contracts/grants is welcome
• Proven experience with excel is a must (Pivot tables, advanced formulas)
• Knowledge of financial reporting, budgeting and planning
• Good knowledge on applicable IFRS and ISAs
• Advanced skills in stakeholder relationship management
• Good verbal and written communication skills in English and Kinyarwanda, French is an asset
• Ability to work well both independently and as part of a multidisciplinary team in a fast paced environment. 

How to Apply

Interested applicants should submit a CV (4 pages maximum) and a motivation letter (1 page maximum) indicating why you are the best candidate for the position. These documents should be sent by email to: registration@threestonesinternational.com no later than July 19th, 2024 5pm Central African Time. ONLY SHORTLISTED CANDIDATES WILL BE CONTACTED.

Done at Kigali, 12th July, 2024