Inventory Controller Officer

Job Title: Inventory Controller Officer (1)

Reports to: Senior Accountant
Department: Finance
Location: Kigali, Rwanda
Job Type: Full-time

• Role Summary

The Inventory Controller Officer is responsible for managing, monitoring, and controlling organizational stock and operational assets to ensure accurate records, optimal availability, and effective use across Ecofleet operations. The role supports operational efficiency, cost control, and audit readiness by coordinating with procurement, operations, and finance teams to prevent losses, stock-outs, and inefficiencies.

• Scope of the Role

• End-to-end control of stock items and operational assets across multiple storage and usage points.
• Ensuring alignment between physical stock, asset registers, and inventory management systems.
• Supporting operational teams through timely stock visibility and usage tracking.
• Strengthening internal controls, compliance, and audit readiness related to stock and assets.

• Key Responsibilities

• Monitor and control stock levels to ensure optimal availability across operations and prevent shortages or excess stock.
• Maintain accurate stock and asset records in inventory systems and physical registers.
• Conduct regular stock counts, cycle counts, and periodic physical verifications at operational locations.
• Investigate, reconcile, and report stock discrepancies, variances, losses, or damage.
• Prepare stock reports including stock movement, consumption, aging, and variance analysis.
• Coordinate with procurement teams to support timely replenishment and demand planning.
• Work closely with operations teams to ensure proper storage, handling, labeling, and controlled issuance of stock items.
• Monitor expiry dates, slow-moving, and obsolete stock and recommend corrective or disposal actions.
• Ensure compliance with company policies, internal controls, and stock management procedures (FIFO / FEFO).
• Support internal and external audits by providing stock and asset records, documentation, and explanations.
• Initiate and support asset and stock disposal initiatives in line with company policy and best-value principles.
• Implement continuous improvement initiatives to enhance stock accuracy, traceability, and operational efficiency.
• Perform any other tasks as assigned by the line supervisor.
• Indicators of Success
• High accuracy between physical stock counts and system records.
• Reduced stock variances, losses, and write-offs.
• Improved stock availability supporting uninterrupted operations.
• Timely, accurate stock and asset reporting for management and finance.
• Positive audit outcomes related to stock and asset management.

• Working Relationships

Internal

• Operations Team: Daily coordination on stock usage and accountability.
• Procurement Team: Replenishment planning and supplier coordination.
• Finance Team: Stock valuation, reconciliation, and reporting.
• Internal Audit / Management: Compliance and control assurance.

External

• Suppliers & Service Providers: Stock delivery and documentation.
• Auditors: Stock verification and audit processes.

• Core Competencies & Skills

• Strong knowledge of stock control and asset management best practices.
• Understanding of FIFO / FEFO principles and consumption tracking.
• High attention to detail and strong reconciliation skills.
• Analytical and problem-solving capabilities.
• Proficiency in inventory or stock management systems and Microsoft Excel.
• Strong organizational and communication skills.
• Ability to work independently across dispersed operational locations.

• Values & Cultural Fit

• High integrity and accountability in managing organizational stock and assets.
• Commitment to operational discipline and continuous improvement.
• Respect for safety, cleanliness, and responsible resource use.
• Alignment with Ecofleet’s mission of efficiency, sustainability, and service excellence.

• Qualifications & Experience

Minimum:

• Bachelor’s degree in supply chain management, Logistics, Business Administration, Accounting, or related field.
• At least 3–5 years of experience in stock control, inventory management, or asset management roles.

Preferred:

• Experience in asset-intensive or operational organizations.
• Familiarity with ERP or stock tracking systems.
• Training or certification in supply chain or inventory management.

Interested candidates are invited to submit their CV/Resume, Motivation Letter, and Academic Records (degrees, diplomas, and certificates) combined into one single PDF document.

All applications must be sent via email to info@ecofleet.rw.

Please ensure that the subject line of your email clearly states the title of the position you are applying for.

The deadline for submitting applications is 26th February 2025.

Please note that we reserve the right to close the advertisement earlier once suitable candidates have been identified.