Project Analyst

About the role

The successful candidate will play a key role in the effective implementation of the of the new and upcoming Rwanda Biotech Capacity Building Project, providing essential coordination and administrative support. By taking on these responsibilities, the Project Analyst will enable the Project Lead and technical staff to focus on the scientific and strategic aspects of the project.

This position will be based at CIP’s office in Kigali, Rwanda, and will report directly to the Associate Scientist – Molecular Biologist.

Key responsibilities:

• Support day-to-day coordination of project activities with all implementing partners.
• Maintain the project calendar, schedule meetings, prepare agendas, and draft minutes for internal and external engagements.
• Collect and organize data for project results, ensuring timely updates and alignment with targets.
• Organize planned training workshops, stakeholder consultations, and field visits, ensuring proper logistical arrangements.
• Provide support in developing training materials and knowledge-sharing tools.
• Provide logistical and administrative support to visiting partners, trainees, or consultants.
• Maintain project document repositories on SharePoint to ensure easy access to all partners.
• Undertake any additional tasks assigned by the Project Lead to ensure smooth project implementation.

Requirements

• Bachelor's degree in Business Administration, Financial Management, Operations or related field. (Required).
• At least 2 years of experience in project coordination or administrative support, preferably within an international development, research, or scientific environment.
• Experience working with multiple stakeholders, including NGOs, government institutions, and research organizations.
• Prior involvement in organizing events, workshops, or trainings in a professional setting.
• Advanced level of MS Office, preferably in Excel.
• Ability to collect, organize, and manage data for project reporting and M&E.
• A collaborative team player with the ability to work independently when required.

• Excellent organizational and time-management skills; able to manage multiple tasks and meet deadlines.
• Proven ability to coordinate logistical arrangements for meetings, field visits, and trainings.
• Strong written and verbal communication skills in English.

Benefits

• Excellent working environment.
• Generous compensation package commensurate with experience. 
• Work in an equal and diverse workplace
• Contract duration aligned with the project timeline, ending on September 30, 2027.
• Any offer made with regard to this vacancy is conditional to the formal award of the afore-mentioned grant.