Senior Civil Engineer/ project Manager Consultant
Rwanda Medical Supply Ltd | Post type: jobs February 14, 2025 - Deadline 03/03/2025 | NumberOfPosition [1]

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POSITION TITLE: SENIOR CIVIL ENGINEER/PROJECT MANAGER CONSULTANT

TERMS OF REFERENCE FOR SENIOR CIVIL ENGINEER/PROJECT MANAGER COSULTANT

Introduction

RMS Ltd is a state-owned company established by the Government of Rwanda with the mandate of managing the end-to-end health supply chain for Rwanda. RMS Ltd provides pharmaceuticals and health commodities to all public health facilities towards 5 rights: the right patient, the right drug/dose, the right cost, the right route, and the right time.

The vision of RMS Ltd is to ensure quality and timely availability of all health commodities to the public through a cost-efficient, sustainable and effective supply chain. Drugs will be available throughout the country through an economical and financially sustainable supply chain that can meet current and future need and manage increasing complexity. For more information, visit www.rmsltd.rw.

In order to achieve this vision and its mission, RMS Ltd intends to build a modern warehouse in the Special Economic Zone (SEZ)-phase II, Masoro area for the storage of health commodities.

N.B: This is a high-level secondment position to be paid by a Partner

Objective of the Assignment

RMS intends to build a modern warehouse of pharmaceutical/health commodities based on pharmaceutical quality management system, good storage and distribution practices and ISO related requirements.

Currently RMS Ltd has a plot with a size of 10,000 sqm.

The consultant shall ensure that construction requirements meet relevant Rwandan standards for construction works and Rwanda building code.

Project Location

Gasabo district, Ndera sector, Masoro cell, special economic zone phase II.

Scope of the Consultancy

The Consultant shall serve as PROJECT MANAGER and be responsible for the day to day monitoring of the project and prepare weekly, monthly, quarterly reports and any other occasional report as may be needed to update the funders on the overall progress of the project. The consultant will be responsible for the following key tasks:

• Gain a detailed understanding of the project contracts for Design, construction and supervision services, its status and clear understanding of each deliverable, all the current activities, challenges, actions needed and future activities.
• Comment on the overall progress of all engaged consultants/contractors.
• Coordinate and attend meetings (weekly, monthly, quarterly and or occasional) to gain an understanding of the project overall progress and ensure its smooth operation, timely interaction, timely addressing of raised issues during construction, quality of work and materials consistent with the highest international standards while escalating any major project issues.
• Identifying and managing commercial and contractual risks
• Reviewing and monitoring progress against milestones
• Report formally on the progress and performance of all relevant aspects of the Project to the Rwanda medical supply and all other project stakeholders.
• Certify invoices, variations, practical completion and contractual requirements in conjunction with the construction supervisor and BHI.
• Ensuring that the highest standards of health and safety are considered as a priority through all stages of the project.
• Timely consultation with the RMS senior management and other stakeholders on issues that has affecting the contracts signed and the quality of the project while avoiding any delays that that affecting the timely completion of this project

Expected deliverables of this assignment

In line with the general and specific objectives of this assignment, the following are the expected deliverables, however this is not exhaustive:

• Weekly and Monthly progress report as well as quarterly review of the project workplan to the RMS Technical working group and any other key stakeholders as per their respective conditioned report formats.
• Strict monitoring of the project work plan to ensure timely project implementation
• Weekly report on challenges and proposed solutions submitted to RMS
• Combined program schedule of key activities
• Risk matrix in collaboration with key stakeholders

Reporting and supervision of this assignment

All reports (monthly, quarterly and annually) shall be addressed to the Rwanda Medical supply through normal and acceptable channels. The Consultant will work in close collaboration with the other key project actors including but not limited to the BHI, RMS technical working group, Rwanda Housing Authority, TECOS, Ministry of Health and Supervision Consultant.

• Duration of the assignment

The consultancy shall be awarded a contract of 12 months, renewable upon satisfactory performance as subsequently agreed upon by both parties.

Profile of the consultant/required qualifications and experience

• The Consultant must be a technically qualified Civil Engineer with a master’s degree in civil engineering or related discipline from a recognised university. Having PMP certification is an added advantage
• Should be A member of recognized engineers’ professional organization with a license authorizing him/her to practice as an engineer
• Should have not less than 10 years of proven working experience in Civil Engineering Construction projects
• Should have practiced as a project manager in at least two (2) similar construction projects (refer to point 1.i and ii: Introduction). References/proofs (completion certificates/service certificates accompanied with copies of the contracts from the Client) should be provided.
• Proven experience in at least one (1) donor-funded projects is a must
• Knowledge of relevant national and international engineering codes and client engineering specification's drafting and drawing standards
• Experience with FIDIC contracts is a strong advantage and should be clearly indicated
• Experience working in Rwandan context particularly coordinating contractors
• Fluency in English language, oral and written. Fluency in Kinyarwanda would be an added advantage.

Evaluation Criteria:

The criteria for evaluation are set according to the requirements expressed in the Terms of Reference which are the experience of the consultant as provided in the Curriculum Vitae (C.V), qualifications, and a note showing understanding of the scope of work. Evaluation will be done in two phases:

• Job application procedure:

Interested candidates should send their application documents (in one PDF document) including Application letter, Curriculum Vitae, copy of ID, copies of degree certificates and professional certificates, motivation letter, names of three referees as well as their emails and telephones.

All applications are to be addressed to the Chief Executive Officer of Rwanda Medical Supply Ltd through the following email address: recruitment@rms.rw Deadline for application: Monday, 3rd March 2025 at 5:00 pm.

NB:

1. Only applications sent via the above e-mail should be considered.
2. Only Candidates with the right qualifications and relevant experience shall be shortlisted and contacted.
3. Incomplete applications shall be rejected.

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