JOB TITLE: Store Officer

ORGANISATION : Lancet Laboratories Rwanda Ltd.

LOCATION: KIGALI,RWANDA

DATE ADVERTISED: 15th /April/2025

CLOSING DATE: 21st /April/2025

JOB SUMMARY

The store Officer is responsible for overseeing the management of inventory and supplies in the Lancet Laboratories Rwanda Store and its operations.

This includes ensuring accurate inventory records, monitoring stock levels, managing replenishment, coordinating with suppliers, maintaining compliance with company policies and procedures regarding inventory management while minimizing wastage & stock loss.

QUALIFICATIONS

For appointment to this post, a candidate must have;

• Diploma or higher academic qualification in Supply Chain Management, Procurement and Stores Management or a relevant area of study.
• Post holder with additional professional qualification & membership such as CIPS is an added advantage, in a relevant field of study.
• Proven experience in inventory management, preferably in a medical laboratory or healthcare setting.

KEY RESPONSIBILITIES

Inventory Management

• Maintain accurate and up-to-date inventory records using the ERP System.
• Monitor stock levels and initiate replenishment orders with the procurement department to ensure optimal inventory levels are maintained.
• Conduct regular spot checks to ensure accuracy and integrity of inventory records and compliance with procurement processes.
• Coordinate with both the procurement team and stock suppliers to ensure timely delivery of goods and resolve or escalate any issues related to expiries, pricing, quantities, and quality.
• Provide input and support to the procurement team in developing and implementing inventory management strategies to optimize costs and improve efficiency
• Ensures that no stock with an expiry of less than 3 months is received unless approved by the line manager/supervisor in consultation with the concerned user department.
• Responsible for organising the monthly stock take at central stores and sub stores at branches.
• Oversee inventory storage is done in line with manufacturer specifications and good warehouse practices.
• Oversee and ensure stock items are correctly arranged and issued according to expiry (First Expiry In First Expiry Out).

Operational Duties

• Oversee the management of inventory and supplies in the central stores, including receiving, issuing of stock items.
• Receipt of invoices from suppliers onto the ERP System as per company protocol and scan all supporting documents to the shared folder & forward physical invoices with to finance after review by line manager/supervisor.
• Collaborate with user departments to understand their inventory needs and provide timely support.
• Ensure a smooth and uninterrupted supply of stock to end users by proactively flagging any stock queries & stock outs for soonest resolution.
• Oversee and ensure stock is transported in a compliant manner and implement changes where necessary.
• Coordinate with courier service providers & transport team to arrange stock collection and distribution.
• Minimize operational costs by flagging near expiry and slow-moving stock to users for consumption.

Administration duties

• Responsible for stores housekeeping by making sure the work area is neat, tidy.
• Assist in the development and implementation of inventory control measures and standard operating procedures (SOPs).
• Ensure day-to-day compliance with company policies and procedures regarding inventory management
• Ensure that expired stock is well documented and disposed off as per company protocol/processes.
• Work with regulatory bodies to ensure import permit and license are issues on time.
• Work with regulatory bodies to ensure clearance of imported goods is done on time.
• Train and mentor fellow staff on inventory management best practices and procedures.

HOW TO APPLY:

Interested and qualified persons are requested to make their applications by attaching the application letter addressed to the Country General Manager, CV, ID, Medical certificate, testimonials as single PDF document and send to rwandahr@cerbalancetafrica.com  on or before 21st /April/2025.