Talent Acquisition Administrator

Job Title: Talent Acquisition Administrator

Reports to: Talent Acquisition Manager

Department: HR & Administration

Location: Kigali International Airport

Job Purpose

The Talent Acquisition Administrator provides vital administrative and coordination support throughout the recruitment lifecycle to ensure a seamless candidate and hiring manager experience. The role plays a key part in strengthening RwandAir’s employer brand by ensuring efficiency, professionalism, and compliance in all recruitment processes.

1. Key Duties and Responsibilities:

a) Recruitment Support

• Assist in managing requisitions, posting job adverts on internal and external platforms, and tracking applications.
• Coordinate candidate communication including invitations, interview scheduling, and feedback.
• Maintain recruitment databases and applicant tracking systems, ensuring data accuracy.

b) Interview & Assessment Coordination

• Organize logistics for interviews, assessments, and career events.
• Support the preparation of interview packs, candidate briefs, and assessment materials.
• Liaise with hiring managers and interview panels to ensure smooth scheduling.

c) Onboarding & Compliance

• Support pre-employment checks, reference verification, and document collection.
• Ensure compliance with airline industry, HR, and legal standards throughout the hiring process.
• Assist in the smooth transition of candidates from offer acceptance to onboarding.

d) Employer Branding & Candidate Experience

• Act as the first point of contact for applicants, providing timely updates and information.
• Support HR projects such as career fairs, graduate programs, and recruitment campaigns.
• Contribute to building RwandAir’s reputation as an employer of choice.

e) Reporting & Administration

• Prepare recruitment reports and dashboards for management review.
• Maintain organized talent pools for critical and future roles.
• Handle confidential information with discretion and integrity.

2. About You – Minimum Standard Qualifications;

• Bachelor’s degree in Human Resources, Business Administration, or related field.

Essential

• Minimum of 2 years’ experience in HR or recruitment administration, preferably in aviation, travel, or service-oriented industries
• Familiarity with HR systems, applicant tracking systems (ATS), and recruitment software.

3. About You – Other Desired Competencies & Skills;

Previous Experience:

Essential

• Professionalism and integrity
• Teamwork and collaboration
• Customer-focused mindset
• Process discipline and reliability
• Continuous improvement and adaptability

Job Specific Skills:

Essential

• Strong organisational and multitasking ability with attention to detail.
• Excellent communication and interpersonal skills with a customer service mindset
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to handle sensitive information with confidentiality and professionalism.
• Flexible, proactive, and able to work in a fast-paced environment.

4. How to Apply:

• An application letter addressed to the Chief HR & Administration Officer;
• Recent Curriculum Vitae;
• Copies of Notarized Degree/Diploma certificates
• Relevant certificates;
• Copies of academic papers;
• A photocopy of the Passport/National ID;
• Three referees

The deadline for submitting application documents (Only PDF Format) is September 4, 2026. Please apply via the link: https://erecruitment.rwandair.com/