Administrative Assistant
COPEDU PLC | Post type: jobs August 4, 2025 - Deadline 15/08/2025 | NumberOfPosition [1]

JOB VACANCY ANNOUNCEMENT

COPEDU PLC is a trading company engaged in savings and credits. It was registered as a trading company in the Development Bank (RDB) on February 21, 2013 and licensed by the Central Bank of Rwanda (BNR) on 13/03/2014 to operates as a microfinance institution in Rwanda.

COPEDU PLC wishes to encourage all qualified, capable, and interested candidates to apply to the position of Administrative Assistant to Executive Director.

Department: Executive Office

Reports to: Executive Director

Location: Kigali

General Description:

The Administrative Assistant will provide high-level administrative and coordination support to the Executive Director (ED), serving as a central point of contact between the ED’s office and the departments under her direct supervision, Banking Operations, Human Capital, and IT. The role ensures efficient communication flow, scheduling, documentation, and support in strategic follow-up across function

Key Responsibilities

• Manage the Executive Director’s calendar, appointments, and official communications.
• Coordinate interdepartmental engagements and ensure timely information flow
• Draft, take minutes, edit and proofread correspondence, reports, and presentations for internal and external audiences.
• Organize meetings chaired or attended by the Executive Director, including scheduling, logistics, and room bookings
• Maintain confidential files and ensure proper document handling for the Executive Director’s office.
• Monitor follow-up actions from meetings chaired by or involving the Executive Director.
• Act as liaison between the Executive Director and internal/external stakeholders.
• Provide executive-level support for travel planning and event coordination.
• Uphold discretion and confidentiality in handling sensitive information.
• Ensure proper filing and documentation of company records
• Perform other administrative and coordination duties as assigned by the Executive Director.
• Ensure the Executive Office is well maintained and organized.
• Monitor and manage office supplies and requisitions for the Executive Director.

Required Qualifications and Skills:

• Bachelor’s Degree in Secretariat, Business Administration, Business information Technology or related field.
• Minimum of 1 year of relevant experience in a senior administrative or executive support role.
• Strong verbal and written communication skills in English and Kinyarwanda; knowledge of French is an asset High ethical standards and integrity
• Excellent planning, time management, and organizational abilities.
• Professionalism and discretion when handling confidential matters.
• Technological proficiency, especially in Microsoft Office and virtual communication tools.
• Ability to prioritize tasks, handle pressure, and meet deadlines.
• Strong interpersonal skills to coordinate across multiple departments.

All applications must include:

• A motivation letter,
• A copy of the National ID,
• A detailed Curriculum Vitae (CV),
• Copies of academic and professional certificates.

What We Offer:

• Competitive and attractive salary package
• Annual leave allowance
• Long service recognition allowance
• Preferential interest rates on staff loans
• Annual performance bonus based on individual and company performance
• Medical insurance coverage
• Supportive and collaborative working environment
• Opportunities for continuous professional development and career advancement
• Etc.

Candidates are required to complete the online application form at the following link:   https://forms.gle/WsjiW5BhNTWTpnP67  no later than Friday, 15th August 2025. Only selected candidates will be contacted.

Done on July 30th, 2025.

KABERA RWAGATARE Charles

Executive Director

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