Executive Assistant
Old Mutual Insurance Rwanda | Post type: jobs December 11, 2024 - Deadline 15/12/2024 | NumberOfPosition [1]

Old Mutual Insurance Rwanda Overview

Old Mutual Insurance Rwanda (former UAP Insurance Rwanda) is a subsidiary of UAP Old Mutual Group, member of Old Mutual Limited, an Integrated financial service provider comprising Insurance, Banking, and Investment Business. Old Mutual insurance Rwanda vision is being the Rwandan’s revolutionary financial services company with a commitment to enhance the quality of life by delivering peace of mind and financial freedom

Role Title: Executive Assistant -1 Post

Business Unit(s): Rwanda

Business /Function: Executive Assistant

Location: Rwanda

Reports To: Managing Director

MDP Level: Manager of self

Role Size: L

Job Summary

Provides assistance to high-level executives within a company in a manner that ensures achievement of set business targets

Key tasks and responsibilities:

PA to the CEO and ensures in the absence of the CEO that urgent issues are attended.
Carry out the administration work of the Executive Department and ensure cleanliness in the department
Updates the CEO’s diary to ensure that schedules are met and meetings attended in time
Organize travel for staff in the department and negotiate with service providers on the costs to ensure that expenditure is within budget
Maintain proper filing system for all records and correspondence for the department
Manage the stationery and sundries store.
Issuing stationary to executive staffs in a timely and efficient manner
Ensure that stock levels are at optimum at all times
Liaise with suppliers to ensure that goods supplied are of the right quality and quantity
Ensure that the offices are secure by liaising with the security providers on needs basis
Ensure safety measures are observed for all OM facilities
Supervise the drivers and ensure vehicles are well maintained
Maintain general cleanliness in the office ensuring that ventilation, lighting and safety procedures are adhered toPerforms other related tasks as instructed by the CEO

Academic/Professional Qualifications; experience; skills and competencies

University degree in business administration or related field
Minimum Experience of 3 years within the same role
Good communication skills
Good interpersonal and relations skills
Time Management
Attention to details
Confidentiality
Event Management

Please visit our careers page through:

https://oldmutual.wd3.myworkdayjobs.com/en-US/Old_Mutual_Careers/details/Executive-Assistant_JR-61269?q=executive+assistant

Interested candidate are requested to submit their applications by 5:00PM 15th December 2024. Applicants must possess or be in the process of applying for a POLICE CLEARANCE CERTIFICATE as at the time of making an application

ONLY short-listed candidates will be contacted.

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