Finance Manager
Save the Children (SC) | Post type: jobs August 20, 2025 - Deadline 03/09/2025 | NumberOfPosition [1]

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Director

Staff reporting to this post:

Direct: Finance coordinator, Finance Officer; Finance Assistant and Finance Intern

KEY AREAS OF ACCOUNTABILITY:

Financial Systems and financial reporting.

• Ensure that all cash and cheque payments for goods and services rendered to SC are paid as they become due as per the provision of the finance manual.

• Review and conduct monthly reconciliations of CO bank accounts and cash accounts to identify differences and discrepancies in the accounts and prepare adjusting journals to make the relevant corrections.

• Preparation of the MFR and schedules  within stipulated timelines and analysis the reports to advice SMT on the financial health of SCI

•  Manage and maintain the capitalised SC fixed asset (FA) schedule tracking acquisitions, disposals and write offs and compute monthly depreciation charges.

• Support the FD in preparation of annual financial statements and schedules and ensures that SCI adheres to M/E  and Y/E procedures for audit readiness.

• Feeds into the Country office MCC in financial management aspects

• Provides the regional office with monthly, quarterly and other  adhoc reports as required

• Analyses Regional office reports and pick best practices for adopting in CO

• Prepares liquidation schedules for TG and updated TG Provisions

• Ensures prepayments for medical and other staff benefits are expensed in a timely manner

• Liaise with awards, centre and regional office to coordinate clearance of intercountry and member expenses.

• Support in implementation of HPO projects ; Source to Pay and other projects as deemed necessary etc

Financial Planning and Decision Making

• Assist the FD in management of the NAF by ensuring that costs relates to donors are recharged to SOFS once they are active and activities budgeted in NAF are actioned to ensure optimal usage of the NAF

• Facilitates in budget development and need of the finance department

• Analyses financial spend and trends and Advices the SMT on cost efficiency in operations.

Treasury function

• Ensure preparation and timely submission of monthly funds requests for the country program from the funding sources to ensure there’s sufficient liquidity at all times

• Works with the Regional office and Centre to ensure international payments are made on time

• Ensures the CO maintains the stipulated level of cash balances

• Contributes to the EARO strengthening measures in cash management

• Picking best practices in cash management from other countries for use in strengthening cash management in the country office

• Ensures field office cash are maintained within the levels stipulated by the SOD

• Coordinates with awards to ensure that in country donor receipts and other receipts are well documented in the Agresso

• Developing and reviewing of  controls to ensure strong checks and balances

• Reviews cash balances from all field offices and makes decision in the event of emergency cash needs

• Ensure forex transactions are well recorded and are well planned based on need

• In charge of all banks correspondences.

Financial Accounting

• Ensures that all Payments adhere to SCI and donor policies and are made on a timely basis

• Document key gaps in the SCI payment cycle and recommends improvements on a continuous basis

• Ensures data quality of all transactions entered into Agresso and lead in data quality improvements in the country office

• Ensures Journals and invoice posting are well supported before being entered into Agresso

• Promotes awareness of the accounting codes for SCI by sharing tools that make it easy for finance and non-finance to identify appropriate codes

• Ensures that every finance staff delivers on  the single account reconciliation for all balance sheet accounts

• Supports finance and awards team training needs for Agresso and facilitates their capacity building

• Ensures proper work flow between departments to ensure that transactions are captured within acceptable timelines

• Ensures that Finance department meets soft close and hard close deadlines and that all unusual transactions and unsupported entries are investigated and resolved in a reasonable manner

• Facilitates donor reporting by ensuring that all data is captured in Agresso and costs are accrued at close out where applicable

• Reviewing financial systems procedures and practices to ensure that it is compliant to SCI policies and donor policies.

Risk Management and assurance

• Monitor and advise management on the changes in local legislation, accounting practices, tax-regulations and implement necessary changes as recommended by management.

• Ensure timely statutory deductions , tax payments and declaration

• Facilitates the audit by ensuring that documents are availed during audits and feeds into the audit management by the auditors

• Implement the audit recommendations from various audits and maintain a tracker of all audit queries

• Advise both finance and non finance staff over matters of internal control compliance, periodically review the suitability of the existing controls to ensure they are adequate enough to minimise the risk exposure of SCI but that they reinforce the proper implementation of programs. Recommend to management any controls that may be necessary to close any foreseen risks.

• Provide a strategic network with banks and financial institutions to ensure the Country office and field program bank accounts and Treasury are run and kept with as minimal risk as possible.

• Spearheads the maintenance of effective controls by ensuring that transactions adhere to SCI  policies

• Actioning Mitigating measures in the CO risk register that relate to financial management

• Identifies gaps in internal controls document and resolve within acceptable timeliness

• Review expenditure procedures, including adherence of procurement processes  and in line with the SOD

• Disseminate ,create awareness and conduct refresher trainings on SCI documents that facilitate effective controls

• Ensure regular field visits to assess effectiveness of controls and support Field Finance officers and budget holders  in their financial performance

Staff management, mentorship and development

• Ensure support visits to field offices to reconcile accounting records and provide relevant technical support at such intervals as may be required.

• Support  finance  staff  to set  clear performance objectives and measurable ambitious KPIs that are aligned to the CO finance KPIs

• Ensure proper coordination of leave plans to ensure all field offices are adequately staffed at all times

• Support staff achieve their potential through effective delegation, capacity building and mentorship

• Perform appraisals and feedback for continuous improvement

• Facilitate monthly and quarterly finance meetings to build high spirited team

• Teambuilding for the finance department

• Take corrective action for unacceptable performance

• Maintenance of effective filling of financial documentation and ensure they can be accessed on demand within reasonable time

Networking with other departments for support and office coherence

• Closely work with the Logistics department to ensure there’s value for money for SC procurement of supplies and services and that there’s minimal risk working with suppliers and service providers.

• Ensure technical advice to the procurement committee team.

• Provide support to the Finance Director and other members of SMT in periodically reviewing the Finance mandate and aligning it to the SCI –Rwanda strategy.

• Together with members of program quality department, give technical guidance during fund raising.

• Perform any other duties as may be assigned from time to time.

QUALIFICATIONS

• A minimum of Bachelor’s Degree in Finance, Commerce, Accounting or Business Administration from a recognised university, MUST possess a Postgraduate qualification or professional qualification such as ACCA, CPA, CIMA

EXPERIENCE AND SKILLS

Essential

• At least 5 years relevant working experience in working for International NGOs in a humanitarian and development setting.

• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, demonstrates sound knowledge of the relevant tax laws and other statutory obligations and with a sound command of the balance sheet interpretation and presentation.

Desireable

• Ability to intervene with crisis management or troubleshooting as necessary.

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching

• Excellent time management and planning capacity

• Commitment to Save the Children values

• Strong background in external donor reporting for an international NGO and experience working with major donors like USAID, SIDA, EU,DFID etc

• Good financial management skills with knowledge of computer Accounting Packages and good understanding of Government budgets and tax policies.

• Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.

• Strong Planning, organising and negotiation skills

• Strong analytical skills and strategic planning abilities.

• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.

• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.

• Computer literacy and excellent documentation skills are a must.

• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures

• Ability to intervene with crisis management or troubleshooting as necessary.

• Highly developed interpersonal and communication skills including influencing, negotiation and coaching

• Excellent time management and planning capacity

• Commitment to Save the Children values

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

BEHAVIOURS (Values in Practice)

Accountability:

• holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

• holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

• widely shares their personal vision for Save the Children, engages and motivates others

• future orientated, thinks strategically and on a global scale.

Collaboration:

• builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters

• values diversity, sees it as a source of competitive strength

• approachable, good listener, easy to talk to.

Creativity:

• develops and encourages new and innovative solutions

• willing to take disciplined risks.

Integrity:

• honest, encourages openness and transparency; demonstrates highest levels of integrity

SAFEGUARDING:

Level 3:  The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

Anti-Fraud and Integrity Commitment:

The organization maintains a zero-tolerance policy toward fraud, corruption, and unethical behavior. All staff are expected to uphold the highest standards of integrity and accountability, comply with internal policies and procedures, and report any suspected misconduct through the appropriate channels.

Please note: The organization does not charge any fees at any stage of the recruitment process (application, interview, offer, or onboarding). Any request for payment should be reported immediately.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

To submit your application, please click the Apply button by  September 3rd, 2025, at 1:16 p.m. 

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