Job Title: Procurement and Contracts Officer

Location: Kigali, Rwanda

Unit: Project Support Unit (USP) 

Supervision: Procurement and Contracts Manager

Functional Link: Legal Affairs Department (DAJ) at Headquarters

Role and Responsibilities

The Procurement and Contracts Officer is responsible for:

• Contributing to the planning and optimization of contract award processes (PPC)
• Receiving procurement requests from the USP and projects within the USP portfolio
• Selecting and implementing procurement and grant contract award procedures in accordance with Expertise France’s public procurement and grant regulations
• Drafting amendments during contract execution (addenda, terminations, rejection decisions for services/deliverables, etc.)
• Contributing to cross-cutting activities of the department (reporting, advisory, support) and participating in workshops initiated by the Legal Affairs Department (DAJ)

Main Activities

Contract Planning and Identification of Cross-Cutting Procurement

• Provide advice and validation to project managers and the USP in updating Contract Award Plans (PPC)
• Identify mutualizable cross-cutting procurement needs and propose and schedule the implementation of appropriate contractual frameworks

Market Intelligence and Supplier Database

• Conduct market intelligence and capitalize on national and international supplier markets (actors, products, prices, etc.)
• Establish and maintain a supplier database, monitor relationships, and preferential agreements as needed
• Maintain and update lists of prices and suppliers in a centralized supplier database

Procurement and Grant Contract Award

In accordance with Expertise France’s procurement regulations:

• Handle procurement requests from requesters within their portfolio
• Support the expression of needs, sourcing, or the development of terms of reference in collaboration with requesters
• Select the most appropriate procurement procedure and validate selection criteria in consultation with requesters and the Procurement and Contracts Manager
• Prepare tender documents and launch the procurement process (publication of notices, online posting on the e-procurement platform, etc.)
• Manage the tender process (Q&A exchanges, modifications, receipt, and sharing of applications and offers with evaluators)
• Conduct administrative eligibility checks and due diligence on applications
• Supervise, contribute to, and organize the negotiation of offers in collaboration with evaluators
• Supervise and control the evaluation of offers conducted by evaluators
• Finalize, record, and prepare contracts for signature and notification
• Archive all consultation documents (procedure) and contractual documents (contract) in accordance with Expertise France standards

Contract Monitoring

• Develop dashboards for contract monitoring
• Provide support and advice on the application of relevant contractual clauses
• Participate in the contractual framework setup for the launch of contract execution
• Enforce penalties if necessary, with validation from the Transverse Functions Coordinator (CFT) and project teams
• Draft and formalize amendments and all modificatory execution documents: rejection decisions, terminations, service orders, tranche extensions, subsequent purchase orders/markets, deadline extensions, etc.

Education, Qualifications, and Desired Experience

• Minimum Bachelor’s degree (BAC+3) in Law, Procurement and Supply Chain Management, or Administrative Management
• Experience with donors (European Union/AFD/World Bank/other development banks) or other technical cooperation operators is mandatory
• Minimum of 2 years of operational procurement experience, including supplies, services, and works
• Proven experience in applying procurement levers (price negotiation, SWOT analysis of product families, supplier database, sourcing, etc.)

Required Skills

Knowledge:

• Understanding of procurement techniques (sourcing, supplier database, mutualization, framework agreements, negotiation, procurement savings tracking, etc.)
• Knowledge of basic principles and rules in supply chain and international logistics is an advantage
• Knowledge of public procurement rules, particularly French and European regulations
• Familiarity with international donor rules is a strong asset
• Fluency in English and French, both written and spoken

Skills:

• Strong organizational and writing skills
• Excellent analytical and report-writing skills, particularly for evaluations
• Excellent negotiation skills
• Proficiency in office software

Personal Qualities:

• Ability to work in a demanding and multicultural environment
• Strong autonomy, independent thinking, and impartiality
• Strong work ethic, rigor, and organizational skills
• Interpersonal skills and ability to work in a team
• Ability to communicate clearly and concisely, both orally and in writing
• Observant and available

Contract Type: National contract only

Feminine applications are highly encouraged

Application :https://expertise-france.gestmax.fr/14636/1/procurement-and-contracts-officer-h-f/en_US

Before 2nd February 2026

Date of start : ASAP