Procurement Specialists

Job responsibilities

• Follow up on the timely preparation of technical specifications/ToRs, advertising; review, of applications, reporting, contracting and management;

• Prepare tender documents and notices;

• Deliver tender documents and receive bids from bidders;

• Evaluate in collaboration with the tender committee the bids before approved by the CoK;

• Prepare notification letter for bidders and recommend contract awards;

• Organize and participate in contract negotiation;

• Provide information/support documents for contract drafting to the Legal affairs officer;

• Follow-up of contract execution and completion in collaboration with the user departments;

• Assessing the projects tender documents and check if they are in line with the laws and gives go ahead.

• Evaluate the contract implementation after the completion of the assignment

• Produce and submit timely monthly report to DAF prior submission to RPPA on procurement plan progress;

• Produce procurement report as required by competent authorities;

• Ensure a proper and safe filing system for procurement information;

• Submit periodical reports to the CoK DAF;

• Manage, in collaboration with concerned departments, the contract cycle in accordance with the applicable law and regulations and under the supervision of the Director of Procurement, avail information requested by competent authorities;

• Perform any other duties assigned by the supervisor.

Qualifications

• Bachelor's Degree in Civil Engineering with procurement professional certificates

  3 Years of relevant experience

• Bachelor's Degree in Law with procurement professional certificates

  3 Years of relevant experience

• Bachelor's Degree in Economic with procurement professional certificates

  3 Years of relevant experience

• Bachelor's Degree in Accounting with procurement professional certificates

  3 Years of relevant experience

• Master's Degree in Management with procurement professional certificates

  1 Years of relevant experience

• Master's Degree in Law with procurement professional certificates

  1 Years of relevant experience

• Master's Degree in Economics with procurement professional certificates

  1 Years of relevant experience

• Master's Degree in Civil Engineering with procurement professional certificates

  1 Years of relevant experience

• Master's Degree in Accounting with procurement professional certificates

  1 Years of relevant experience

• Master’s Degree in Procurement with Charter Institute of Procurement and Supply (CIPS) professional certification

  1 Years of relevant experience

• Master’s Degree in Procurement with Certified International Procurement Professional (CIPP)

  1 Years of relevant experience

• Master’s Degree in Procurement with Certified International Advanced Procurement Professional (CIAPP)

  1 Years of relevant experience

• Bachelor’s Degree in Procurement with Charter Institute of Procurement and Supply (CIPS) professional certification

  3 Years of relevant experience

• Bachelor’s Degree in Procurement with Certified International Procurement Professional (CIPP)

  3 Years of relevant experience

• Bachelor’s Degree in Procurement with Certified International Advanced Procurement Professional (CIAPP)

  3 Years of relevant experience

• Bachelor’s Degree in Public finance with Charter Institute of Procurement and Supply (CIPS)

  3 Years of relevant experience

• Master's degree in Public Finance with professional certification of CIPS, CIPP or CIAPP

  1 Years of relevant experience

Required competencies and key technical skills

• Integrity

• Strong critical thinking skills and excellent problem solving skills

• Inclusiveness

• Accountability

• Communication

• Teamwork

• Client/citizen focus

• Professionalism

• Commitment to continuous learning

• Analytical skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Understanding of public procurement laws and procedures in Rwanda

• Knowledge of procurement techniques as well as in market practices

• - Experience of working with E-government, procurement system or other procurement software

• Understanding of public procurement laws and procedures

• Understanding of public procurement laws and procedures;

• Resource management skills

• Problem solving skills

• Decision making skills

• Time management skills

• Risk management skills

• Results oriented

• Digital literacy skills

• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

• Fluency in Kinyarwanda, English and/ or French. Knowledge of all is an added advantage

• Analytical skills;

• Analytical skills;

• Resource management skills;