Project Coordinator
Willows International (WI) | Post type: jobs August 26, 2025 - Deadline 12/10/2025 | NumberOfPosition [1]

Willows International (WI) Overview

Willows International is a nonprofit organization that expands the utilization of comprehensive reproductive health services by providing individualized information, education, counseling, and referrals to women in communities in need of such services.

Willows International RWANDA (WIR)

Job Description: Project Coordinator

Type of position: fulltime

Reports to: Country Director

Introduction

Since its establishment in 1997, Willows International (WI) has developed and perfected a client management system that improves the performance of community level health care providers and results in women receiving customized, timely information, services, and referrals for family planning and sexual reproductive health (FP/SRH). Willows International has specifically focused on applying its client management system for the betterment of women’s reproductive choices and services. Through its programs during the past two decades, Willows empowered nearly two million women and their partners to develop informed opinion, attitudes, motivations, and utilize existing FP/SRH services that meets their individual needs, situations, and preferences. Our mission is to help women realize their reproductive health goals.

In Rwanda, beginning May 2021, Willows International (WI) has partnered with the Ministry of Health (MoH)/ Rwanda Biomedical Center (RBC) to launch a project to support the optimization of existing government community health workers’ program for enhanced family planning and sexual reproductive health outcomes. WI support to RBC/MoH aims to strengthen FP/SRHR service delivery systems with a focus on client management and follow up and improving the effectiveness and efficiency of CHWs and their supervisors in two selected districts of Rusizi in the western province and Ngoma in the eastern province. The current project grant is of three years from January 2025 to December 2027. The WIR project aims at institutionalizing a customized and tailored FP/RH information, education and counseling services to clients at the community level, reinforcing continuation of newly adopted behaviour, optimizing systematic follow-ups, and strengthening the community to facility referral system.

Position Summary

The Project Coordinator will provide technical and managerial support to Willows Project Officers based in Ngoma and Rusizi districts to ensure achievement of project deliverables. The role requires hands-on supportive supervision, monitoring, and mentorship of district Project Officers, and continuous collaboration and coordination with the Monitoring, Evaluation, and Learning Manager, the Finance and Administration Manager, and district level health authorities. This is a field-intensive role and the coordinator is expected to spend over 75% of his/her time travelling to Ngoma and Rusizi districts to provide direct technical and managerial support, supervision, monitoring and capacity building. The Project Coordinator will be based at the Head office in Kicukiro district, Province of Kigali and will report directly to Willows Rwanda Country Director.

Local candidates are encouraged to apply as relocation costs are not available.

Key Duties and Responsibilities

Lead the planning, and execution of project activities in line with the project proposal to ensure the smooth running of the project and achievement of all program deliverables.
Monitor and continuously assess the implementation of project activities and document lessons learnt and best practices to support ongoing learning and recommend necessary adaptations;
Provide timely FP/SRHR related technical assistance, mentoring and supportive supervision to the district project officers and CHWs’ supervisors;
Work closely with other WIR technical staffs and MCCH/RBC to ensure good planning and coordination of project activities as per approved project proposal and workplan and in line with MoH and WI guidelines.
Lead the elaboration and adaptation of community level FP/SRH technical documents such as training manuals, job aids, data collection and reporting tools.
Support district WI project officers to develop regular workplans
Monitor district implementation plan against agreed work-plans; identify any problem areas and support needs.
Collaborate with the CHWs’ supervisors at the district hospital and health centers to provide supportive supervision and mentorship to CHWs to ensure proper use of recommended guidelines and tools.
Liaise with District project officers to ensure quality FP/SRH services are provided at the community level and in the referral facilities.
Organize regular joint supportive supervision visits with district level officials and CHWs’ supervisors to provide timely support and feedback to WI officials.
Organize monthly and quarterly program review meetings with District project officers to review progress of and provide feedback to the officers.
Ensure strong professional working relationship with partners and stakeholders especially at the district level.
Support WI district project officers and district officials in organizing and facilitating trainings, and project review meetings.
Provide regular narrative progress reports (monthly, Semi-Annual and Annual reports) as requested.
Liaise, coordinate and maintain frequent contact with relevant stakeholders both governmental and nongovernmental.
Assist with other programmatic and administrative duties as required at country/District level.

Position Requirements:

Qualifications

Master’s degree in Public Health, Community Health, Environmental Health Nursing, or related field

Professional experience

At least 7 years of experience in Primary Health Care delivery and public health programs at community level;
Proven technical knowledge and experience in FP/SRHR and project management skills;
Strong understanding of community mobilization and engagement strategies in Rwanda;
Experience in capacity building skills, including training and mentorship skills for community health workers.

Skills

Strong interpersonal and stakeholder engagement skills, including government, NGOs, and community organizations.
Excellent analytical, problem-solving skills and strategic mindset.
A high level of initiative, coordination, creativity, teamwork, and client rights orientation.
Initiative-taking and sense of responsibility.
Demonstrate high level of integrity, ethics, and professionalism.
Proficiency in office tools (Word, Excel, PowerPoint, etc.).
Fluency in Kinyarwanda and English is strongly required. Knowledge of French will be an asset.

Time Frame and Location

The primary work location is the WIR office in Kicukiro-Niboye, with significant travel (over 75%) to Willows International supported districts.

Application Process

Interested and qualified candidates should submit their applications, including a detailed resume and cover letter, to

pmutijima@willowsintl.org and Cc; dmutamba@willowsintl.org by 12th September 2025 CoB.

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