Mantis Epic Hotel and Suites Overview
Mantis EPIC Hotel and Suites is a luxury 4* hotel in Nyagatare, Eastern Province near the northern entrance of Akagera National Park, Rwanda. With its variety of offerings, the hotel has something for everyone and the ultimate family adventure holiday destination. EPIC Hotel has 77 well-appointed rooms and exceptional business facilities which include a conference centre and a banqueting venue catering to local and international clientele.
TENDER FOR:
FIXED ASSET INVENTORY & FIXED ASSET REGISTER UPDATE
1. Background
Mantis Kivu Marina Bay Hotel; a four-star hotel managed under the Accor/Mantis brand standards.
As part of strengthening corporate governance, improving operational efficiency, ensuring statutory compliance and addressing recommendations from recent operational and financial audits, the Company intends to engage a qualified consulting firm to undertake this independent assignment:
2. Objective
To conduct a complete physical verification of all company assets and update the Fixed Asset Register to ensure completeness, accuracy and compliance with accounting standards and audit requirements.
3. Scope of Work
The consultant shall undertake the following activities:
A. Review Existing Documentation
Review:
- Existing Fixed Asset Register
- General Ledger
- Trial Balance
- Purchase Records
- Asset Files
- Capital Expenditure Records
- Disposal Records
- Insurance Schedule
B. Physical Verification
Conduct a comprehensive physical count of all assets including but not limited to:
- Buildings
- Furniture
- Fixtures
- Kitchen Equipment
- Laundry Equipment
- Engineering Equipment
- Motor Vehicles
- Office Equipment
- Computers
- Servers
- Air Conditioners
- CCTV Equipment
- Security Equipment
- Spa Equipment
- Gym Equipment
- Restaurant Equipment
- Guest Room Assets
- Generators
- Electrical Installations
- Mechanical Equipment
- Water Systems
- Solar Systems
C. Asset Tagging
Where necessary:
- Verify existing asset tags
- Replace damaged tags
D. Register Update
Prepare an updated asset register including:
- Asset Description
- Asset Code
- Asset Category
- Department
- Location
- Acquisition Date
- Supplier
- Purchase Cost
- Useful Life
- Residual Value
- Depreciation Method
- Accumulated Depreciation
- Net Book Value
- Condition
- Custodian/User
- Asset Status
E. Asset Condition Assessment
Classify assets as:
- Excellent
- Good
- Fair
- Poor
- Obsolete
- Damaged
- Missing
- Idle
- Beyond Economic Repai
F. Reconciliation
Reconcile physical assets against:
- General Ledger
- Fixed Asset Register
Identify:
- Missing assets
- Unrecorded assets
- Ghost assets
- Duplicate assets
- Disposals not recorded
- Assets requiring write-off
- Assets requiring impairment
4.Deliverables
The consultant shall submit:
- Inception Report
- Physical Verification Report
- Updated Fixed Asset Register (Excel and editable format)
- Reconciliation Report
- Missing Asset Report
- Asset Condition Report
- Disposal Recommendation Report
- Asset Tagging Report
- Management Report
- Final Assignment Report
5. Proposal Submission Requirements
Interested firms shall submit:
Technical Proposal
- Company profile
- Understanding of the assignment
- Detailed methodology
- Work plan and implementation schedule
- Team composition and CVs of key experts
- Relevant experience and references
- Similar assignments undertaken
Financial Proposal
- Professional fees
- Daily rates
- Breakdown of costs
- Taxes
- Any reimbursable expenses
- Total contract price
6. Evaluation Criteria
Technical proposals will be evaluated based on:
| Criteria | Weight |
| Understanding of the Assignment | 15% |
| Methodology & Work Plan | 25% |
| Relevant Experience | 20% |
| Qualifications of Key Experts | 25% |
| Similar Assignments | 15% |
Application dead line: 16th October 2026
All interested applicants must send their documents to the following emails:
fm@mantiskmb.com then cc fom@mantiskmb.com
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