POSITION: CENTRAL SECRETARIAT OFFICER

Job Profile

• Bachelors’ degree in secretariat studies and Office Management

Job Description

Under the overall guidance and supervision of the Director of Administration and Finance, the Central Secretariat officer will perform the following duties: 

• Office administrative duties such as typing, correspondence, and reports, picking up and distributing mail/division materials, filing, copying, faxing, and contacting;
• Performs financial administration duties for the department which include preparing and submitting invoices for payment, and preparing purchase requisitions, purchase orders, and other related records;
• Prepares requisitions, vendor master forms, and other related purchasing forms;
• Maintains filing system for the Administration and Internal Support Divisions;
• Types and closes out requisitions and purchase orders; orders office supplies as needed;
• Receives, processes, and forwards work order requests;
• Maintains repair logs on copiers and telephones & performs other duties as assigned. 
• Ensures that replies are sent in a timely manner and keeps record of all mail sent and all documents given for signature and/or information.
• Creates and maintains the filing and reference systems in conformity with the criteria applicable under various procedures; 
• Ensures efficient and effective internal and external communication; 

Key Competences

• Ability to work under minimum supervision;
• Ability to prepare insightful reports;
• Team work savvy;
• Ability to relate well with others;
• Ability to maintain neat documentation and filing;
• Fluent in Kinyarwanda, English and/ or French

HOW TO APPLY

The Job Title should be the subject of the email. The motivation letter of interested candidates accompanied by detailed CV with at least three referees, Photocopy of degree, certificates of related job requirements, professional/work service certificates and national identity card with all the application file in a one single PDF document. 

The application files should be submitted to NAEB E-mail: recruitment@naeb.gov.rw  and copy to callixte.habimana@naeb.gov.rw not later than Friday 27th February 2026 at 5:00 PM. Late and/or Incomplete applications will not be considered.

Gabriel MPEZAMIHIGO

Chief Finance Officer-NAEB