Administration Assistant

1. ADMINISTRATIVE ASSISTANT TO MD (1 POSITION) Reports To Managing Director

Key Duties and Responsibilities

Under the supervision and guidance of the Managing Director:

• To work diligently on the assigned work on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To comply with the laws, regulations and decisions of the Cooperative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and to respect working days and hours;
• To maintain confidentiality of work;
• To provide basic identification documents before starting work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Liaise the MD’s office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation;
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Assists in the preparation of regularly scheduled reports;
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, ABAHIZI SACCO NGOMA positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

Qualification and Experience Requirements

• Bachelor’s degree in Business Administration, Economics, public affairs or any other related field
• At least three (3) years of administrative assistant experience.
• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage.

Advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

HOW TO APPLY

Interested and qualified candidates should submit the following documents:

1. Motivation letter addressed to the Chairperson of the Board of Directors.
2. Updated Curriculum Vitae (CV) with at least three (3) professional referees and their contact details.
3. Copies of academic degrees and certificates.
4. Copy of National ID.
5. Certificates of service rendered or previous employment certificates proving relevant experience.
6. Professional certificates and academic transcript .
7. Any other relevant supporting documents proving experience and competencies. Applications must be submitted in soft copy as one single combined PDF document to the following email address: abahizisaccongomafinance@gmail.com .

Deadline for submission: 28th October 2026 at 5:00 PM.

Late applications will not be accepted.

Only shortlisted candidates will be contacted for the next stage of the recruitment process.

ABAHIZI SACCO NGOMA is an Equal Opportunity Employer.

Women and persons with disabilities are strongly encouraged to apply.

Done at Ngoma, on 15/10/2026 

NKINZINGABO JOSEPH 

THE CHAIRPERSON OF ABAHIZI SACCO NGOMA