Job Title: Projects, Monitoring & Evaluation Officer (1)

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Reports To: Chief Sustainability & E-Mobility Officer (CSEO)

Department: Executive (Cross-Functional)

Location: Kigali, Rwanda

Job Type: Full-time

1. Role Summary

The Projects, Monitoring & Evaluation Officer provides cross-cutting project coordination and performance monitoring across all key functions of Ecofleet. While the role administratively reports to the CSEO(Chief Sustainability & E-Mobility), its mandate spans the COO(Chief Operating Officer), CFO(Chief Finance Officer), CDXO (Chief Digital & Experience Officer), and CEO’s(Chief Executive Officer) priorities.

The Officer ensures that organizational projects are well planned, tracked, and reported, and that Ecofleet leadership receives accurate, timely performance data to guide decision-making.

2. Scope of the Role

• Coordinate planning and execution of cross-functional projects across Ecofleet.
• Establish and maintain an organization-wide Monitoring & Evaluation (M&E) framework.
• Track key performance indicators (KPIs) across departments and produce performance dashboards.
• Support the C-suite with project documentation, tracking tools, and periodic progress reports.
• Facilitate consistent data collection, performance reviews, and reporting standards.
• Support feasibility studies, pilot evaluations, and reform implementation efforts.

3. Key Responsibilities

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• Develop and maintain project plans, schedules, risk registers, and implementation dashboards.
• Track progress of priority projects under CSEO, COO, CFO, and CDXO portfolios.
• Collect, validate, and analyze performance data from operations, finance, digital systems, and sustainability initiatives.
• Produce weekly, monthly, and quarterly M&E reports for executive review.
• Coordinate project meetings, prepare minutes, and document decisions and action points.
• Conduct field verification visits at depots, terminals, charging sites, and operational locations.
• Support the evaluation of pilot projects (e-buses, charging infrastructure, digital platforms).
• Standardize reporting templates and ensure compliance with internal and external reporting requirements.
• Provide insights and recommendations to improve project performance and operational efficiency.

4. Indicators of Success

• Accurate and timely project dashboards available for the executive team.
• Improved project coordination and on-time delivery of key initiatives.
• Reliable KPI tracking and performance reporting across departments.
• Strong cross-departmental collaboration and consistent data practices.
• Evidence-based recommendations contributing to operational improvements.
• High-quality evaluation reports for pilots and strategic initiatives.

5. Working Relationships

Internal

CSEO – Administrative reporting and sustainability/e-mobility project coordination.

CEO – Provides consolidated project and performance insights through the CSEO.

COO – Operational KPIs, depot readiness, service performance tracking.

CFO – Budget alignment, procurement-linked projects, financial KPIs.

CDXO – Digital system rollouts, dashboards, GPS/telemetry data integration.

Department Teams – Data collection, validation, and project execution.

External

• institutions, operators, and partners on project monitoring activities.
• Consultants and advisors supporting project evaluations or feasibility studies.
• Donor organizations such as the World Bank for reporting and compliance.

6. Core Competencies & Skills

• Strong project management and organizational skills.
• Analytical mindset with the ability to interpret data and generate insights.
• Proficiency in dashboards, reporting tools, and KPI tracking.
• Excellent communication and cross-functional coordination abilities.
• Detail-oriented with high integrity in data handling.
• Proactive, result-driven, and able to work under tight timelines.

7. Values & Cultural Fit

• Commitment to Ecofleet’s mission of smart, sustainable, and efficient transport.
• Integrity, accountability, and transparency in reporting and operations.
• Collaborative behavior and respect for multi-stakeholder environments.
• Curiosity, continuous learning, and adaptability in a reform-driven organization.
• Passion for public service and improving mobility for Kigali’s residents.

8. Qualifications & Experience

Minimum:

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• Bachelor’s degree in project management, Engineering, Economics, Statistics, Environmental Studies, or a related field.
• At least 3–5 years of experience in project coordination, M&E, or program management.

Preferred:

• Experience in transport, energy, infrastructure, or public sector reform projects.
• Certifications in project management (e.g., PRINCE2, PMP) or M&E.
• Experience working with executive leadership or multi-departmental teams.
• Strong ability in Excel, Power BI, or similar tools for data analysis and dashboard development.

Interested candidates are invited to submit their CV/Resume, Motivation Letter, and Academic Records (degrees, diplomas, and certificates) combined into one single PDF document.

All applications must be sent via email to info@ecofleet.rw.

Please ensure that the subject line of your email clearly states the title of the position you are applying for.

The deadline for submitting applications is 26th February 2025.

Please note that we reserve the right to close the advertisement earlier once suitable candidates have been identified.

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